Meeting Room Policy

Meeting Room Policy

Due to the pandemic, all of the meeting rooms of
Charlestown Clark County Public Library
have been closed. Reopen date to be announced.


The Charlestown-Clark County Libraries (Borden, Henryville, Charlestown, New Washington, and Sellersburg) provides meeting room spaces as a community service to library cardholders in good standing.

Who may use the meeting rooms:

  • Meeting rooms are available for local community, civic, and educational organizations for non-commercial and non-profit business.
  • The meeting rooms are not available for personal or family social events or parties.
  • Library events will take precedence in room scheduling. The library reserves the right to cancel or reschedule meetings.
  • The meeting rooms are available during normal business hours on days the libraries are open. Before and after hours meetings may be approved by the director with special key arrangements.
  • Meetings at all branches must be concluded by 10 pm.
  • Individuals 18 years or older with valid library cards (no charges, overdues or expired)
  • Granting the use of the meeting rooms does not imply approval or endorsement by the library of the group, meeting, or ideas presented at the meeting.

User Responsibilities:

  • Each group is required to fill out an online application for the use of the meeting room and will be notified of use approval.
  • The individual signing the application and the group they represent assumes full responsibility for the condition of the meeting rooms and equipment used.
  • Requests can be made in advance for the use of certain audio/visual equipment.
  • Minors must be supervised by responsible adults at all times.
  • No buying, selling, monetary donations, collections of funds or solicitation are permitted on library property.
  • No attendance fees may be charged.
  • Only light refreshments may be served. No open flames, including the use of candles or canned heat for chaffing dishes.
  • State fire and health laws shall be observed.
  • No drugs, alcohol, or tobacco products are permitted on the premises.
  • Meeting rooms must be restored to their original, clean condition.
  • The library assumes no responsibility for lost or stolen items or damage to vehicles in the parking lots.
  • A meeting room closing form is required to be completed and returned to the library after each meeting.
  • The Director or his/her designee has the power to terminate any meeting disruptive to library operations.
  • Publicity for a meeting by a non-library group must be worded in a manner that does not imply Library sponsorship of the group’s activities.
  • The name, address, and/or telephone number of the library must not be used as the official address or headquarters of an organization.
  • During inclement weather, call the Library or visit the to be certain the library will be open.
  • All meetings are subject to monitoring by library staff to ensure compliance with this policy.

Meeting rooms with available seating: