Winchester City Records

Stewart Bell Jr. Archives Room
Handley Regional Library
Winchester-Frederick County Historical Society

P.O. BOX 58, Winchester, VA 22604
(540) 662-9041 ext. 17
archives@handleyregional.org
www.handleyregional.org 

Winchester City Records
519 THL/WFCHS 

Inventory created by Archives Staff 04/1987. Last revised 10/2017.

ACCESS RESTRICTIONS: Collection is open to all researchers. 

USE RESTRICTIONS:  Restrictions may apply concerning the use, photoduplication, or publication of items in this collection. Consult a member of the archives staff for information concerning these restrictions. The user assumes all responsibility for identifying and satisfying any claimants of copyright. 

EXTENT:  21.87 linear feet 

CREATOR: City of Winchester 

DATES: 1794 - 2017 

Scope and Content: This collection contains records for the city of Winchester, VA including city codes and information pertaining to the various departments for the city (fire, finance, personnel, planning and zoning, police, public utilities, and public works). The collection also includes maps of the city, blueprints for Rouss City Hall, and tax and local books for the years 1870-1910. Most of the information is dated during the 1900s. The city of Winchester personnel office is the official repository for city council minutes.

Biographical/Historical: Winchester was founded in 1744 and is the oldest city west of the Blue Ridge Mountains. In 1874, Winchester was chartered as an independent city. 

Cite As: Winchester City Records, 519 THL/WFCHS, Stewart Bell Jr. Archives, Handley Regional Library, Winchester, VA, USA. 

ACQUISITION INFORMATION:  Acquired as a gift. 

Organization: 

BOX 1 Boards and Committees 

City of Winchester Directory, 1987-1988 

Winchester Common Council—appointed boards and committees, 1983 

BOX 1a Board of Architectural Review 

Meeting Agendas and Supporting Documents 

1996

2003

2004

2005

2006

2007

2008

2011

2012

2013

 

 

 BOX 1b Board of Zoning Appeals 

Meeting Agendas and Supporting Documents – 1996, 7 items, typescript, photocopy 

Meeting Agendas and Supporting Documents – 2006, 5 items, typescript, photocopy 

Meeting Agendas and Supporting Documents – 2007, 

BOX 2 Common Council 

Masonic Lodge and City Council—agreements, 1 item, 5 leaves, manuscript (photocopy) 

Winchester Common Council minutes, typescript (photocopy)

Mayor’s Report 1971

1973

1974

1975

1976

1977

1978

1979

1980

1982-3

1992

Mayor’s Report (1992)

1993

 

 

 BOX 3 Common Council 

Winchester Common Council minutes, typescript (photocopy)

1994

1995

1996

1997

1998

1999

2000

2004

2005

 BOX 3a Common Council 

Winchester Common Council Minutes, typescript (photocopy)

2001

2002

2003

2004

2005

 

BOX 4 City Manager 

First Annual Report, 1916-1917 

Annual (Municipal) Reports, 1935-1939 

Annual Report, 1988-1989 

Annual Reports, 1944-1952 

Annual Report, 2012 

City Manager Arthur Field – 1935 List of Accomplishments 

City Manager Eden Freeman – News Articles 

City Manager Dale Iman – News Articles 

City Manager – News Articles 

Citizen request referral guide, ca. 1990s, 4 leaves, typescript (photocopy) 

Emergency operations plans, typescript (photocopy)
1970    1973    1975 

Space requirement survey for public safety building for renovation 

BOX 5 City Managers 

Blizzard - 1983, 3 items, loose-leaf binders

Records of response and photographs

News clippings

Photographs 

BOX 6 City Code 

City code, printed
1856    1875    1901    1902    1947 

Ordinances for laying taxes, printed

1885

1913-1914

1889-1900

1931

1903-1904

1935

1909-1910

1946

1912-1913

 


Plumbing code, 1957, 1 item, printed 

Traffic ordinance, 1922, 1 item, printed 

BOX 6A City Code – Duplicates 

BOX 7 City Code 

City code—1959, 1978 (possibly updated to 1982), printed 

City code updates, unnumbered loose-leaf pages, printed

1983

1987

1984

1991

1985

1992


City code updates, unnumbered leaves, typescript, in binder

Building amendment, 1978

Fire prevention, 1978

Health and sanitation, no date

Historic District, no date

Land subdivision ordinance, 1977 

Code of the City of Winchester, December 1, 1995, 1 ring binder (oversized, located on shelf) 

BOX 8 City Code 

For future records 

BOX 9 Finance Department 

City Treasurer, 1853-1890 

Assessor’s book—Winchester, 1857-1858, 1 item, manuscript 

Treasurer’s records—Corporation of Winchester, 1884-1890, 1 item, manuscript 

Taxable Assets—Winchester citizens, 1853-1856, 1 item, manuscript 

Ordinances for Laying Taxes . . . and for Disbursing the Revenue, 1907, 1911, 1911-12, 3 items, printed 

1943 License and Tax Ordinances Booklet 

Payment Listing, 1941-1949 

BOX 9a Finance Department 

Real estate assessments, field data sheets prepared by Blue Ridge Appraisal Co. 1981, 3 folders 

BOX 10 Finance Department 

Budgets, 1948-1985, printed
(missing budgets 1977, 1978, 1978-1979, 1982-1983) 

BOX 10A

Medical Register of Winchester, Leather Bound, 252 pages, manuscript 

Winchester City Tax Return Receipts (1897-1998) 

Virginia State Tax Return Receipts (1897-1898) 

BOX 11 Finance Department 

Budgets, 1985-1990, printed

(missing budget 1987-1988) 

Tentative Budget Estimate, 30 June 1986, 1 item 

BOX 12 Finance Department 

Budgets and Programs of services (Draft Budgets), 1990-1993
(missing budget, 1900-1991) 

BOX 13 Finance Department 

Budgets and Programs of Services (Draft Budgets), 1994-
(missing budgets, 1994-1996) 

Biennial Budget for Fiscal Years 2003 & 2004, 1 ring binder (oversized, located on shelf) 

BOX 14 Fire Department 

Annual reports, typescript

1980

1995

1981

1996

1988 through 1993

 

 Fire alarm code signals, no date, 2 pages, printed 

News Articles 

Old Fire Department Patch, 1 item 

BOX 15 Miscellaneous Records 

2016 Calendar, 1 item, printed 

Land: Issues and Problems, Virginia Polytechnic Institute, 5 items, printed 

Latina Activities, Winchester, 1 item, printed 

Medal of U.S.S. Shenandoah, 1944, 1 item 

Winchester money, bill for 25 cents, 1861, 1 item 

Winchester Post Office—200th anniversary, 3 items 

Winchester Flag, Proposed Sketches of, 13 items 

Miscellaneous items (folder # 1) (folder includes the following):

Certificate of Deposit executed by the Farmers and Merchants National Bank of Winchester, Virginia, June 11, 1909, 1 item

Certificate of Deposit executed by the Shenandoah Valley National Bank of Winchester, Virginia, June 11, 1909, 1 item.

Receipt for compensation given to Emeline Wright for damage to house, April 14, 1902, 1 item

Deed between City of Winchester and Wm. M. Atkinson and C.C. Atkinson, August 20, 1895, 1 item

Homestead Exemption Waiver, Charles Mortimer Gibbens and others, June 1982, 1 item

Miscellaneous items (folder # 2) (folder includes the following):

Note from Wm. R. Alexander, attorney, to Common Council, July 6, 1893, 1 item

Correspondence from Barton & Boyd, attorneys, to John W. Rice, June 2, 1891, 1 item

Telegram, 1891, 1 item

Hand drawn map of part of Market Street, 1 item

Envelopes, addressed, empty, 8 items

Various receipts and invoices, 1894-1909, 15 items 

BOX 16 Personnel Department 

News Articles 

Employee Handbook, 1979, printed 

Grievance procedures, no date, 5 leaves, typescript (copy) 

Winchester employee newsletter, 1982-1992 (incomplete), 30 items, printed 

BOX 16A Parking Authority 

Parking Authority—The Winchester Story, February-November 1964, 1 item, printed 

“Parking and People—Winchester is Ahead”—2 leaves, printed, 1977 

Parking, City of Winchester news articles—unnumbered leaves 

Parking Program—1966; 1 item, 65 pages, printed 

Parking Program—1968; 1 item, 66 pages, printed 

BOX 17 Planning and Zoning Department 

Road plans, printed

Interstate Route 402, 1957 

Winchester By-Pass, 1963

Winchester Functional Plan, 1969

Winchester Thoroughfare Plan, 1969 (2 copies)

Transportation Plan Update, 1995 

Shenandoah College and Conservatory—Final Report, Campus Master Plan (March, 1988); 1 book, 48 pages, printed 

Survey of Buildings and Properties within the National Register Winchester Historic District by EHT Traceries Inc. in collaboration with Maral S. Kalbian, LLC for the City of Winchester, Virginia August 2011, 1 item, printed, 274 pages, text only 

BOX 18 Planning and Zoning Department, 1921-1991 

Buildings reviewed by Planning Department for demolition or repair, no date, unnumbered leaves, photographs/typescript 

Community development newsletter, fall 1990, 1 item, printed 

Council meeting transcript, June 25, 1948, investigating explosion at Raylass Company, 1 item, typescript (copy) 

Housing Assistance Plan, January 1976, 1 item, 166 pages, printed 

Planning Commission meetings - minutes, February 1949, 4 leaves, typescript 

Planning, Building and Zoning - zoning maps and changes, 1949, 1977, and no date 

"Planning Report of Norton, Bird and Whitman, on Mapping . . . Zoning," 1921, 1 item, 48 leaves, typescript (copy)

"Projections and Economic Base Analysis, Frederick-Winchester Area," 1972, Division of State Planning and Community Affairs, 1 item, 22 leaves, typescript 

"Real Property Survey - Winchester, Virginia," WPA Project, 1936, 1 item, 79 leaves, typescript (copy); loose papers, 9 leaves 

Real property survey map, 1940, 2 leaves 

"2020 Task Force Plans Future for City, County," Virginia Town & City, October 1991, 2 leaves, printed (photocopy); (see also 2020 Vision Project Records, Collection 1235 THL) 

BOX 19 Planning and Zoning Department 

Annexation, 1905, 1970-1971 

Annexation Proceeding—City of Winchester vs. Frederick County, 1971; 1 item, unnumbered leaves, printed 

Lawsuit, 13 leaves, typescript (photocopy)

Informational pamphlet, 1 item, printed

Newspaper notice, 1 item, printed 

Commercial sign survey, 1975, 5 leaves, typescript (photocopy) 

Downtown development - special sections of Winchester Evening Star, 1964 and 1967, 2 items, printed 

Highway development project - Butler Drive, 1976, 1 item, 42 leaves, typescript (photocopy) 

Highway development project - Pleasant Valley Road, no date, 1 item, printed 

Parking Authority, 1964, 1 item, printed 

Correspondence from Zoning Administrator (folder includes the following):

            Reed T. Nester to Rev. Dalco King, June 7, 1977

            Reed T. Nester to Elaine R. Walker, May 12, 1977 

BOX 20 Planning and Zoning Department 

Zoning ordinance, 1960, and amendments, 1 item, 16 pages, printed/manuscript; 5 leaves, typescript (copy); 2 leaves, printed 

Zoning ordinance, 1974—proposed, with 1975 revisions and newspaper coverage, 1 item, 220 leaves, printed (photocopy)/manuscript; 17 leaves, printed 

Zoning ordinance, 1976, 1 item, 120 leaves, printed 

BOX 20A Zoning Ordinances 

Zoning ordinance, revised to 1990, 1 item, printed (photocopy), in binder 

BOX 21 Planning and Zoning Department 

Public meeting on old Post Office building, January 25, 1977, tape recording, 1 reel 

Public meetings on comprehensive plan, tape recordings, 14 reels

1974

1976

1975

1990

 

BOX 22 Public Meetings on Comprehensive Plan 

Tape Recordings—1974, 1975, 1976, 1990 

BOX 23 Planning and Zoning Department 

Winchester Master Plan, 1958, 1 item, 136 pages, typescript (copy) 

Comprehensive plan, 1981—preliminary report, 1 item, 167 leaves, printed (photocopy) 

Comprehensive Plan, 1982, 1 item, 101 pages, printed 

Comprehensive Plan, 1990—proposed, 1 item, 221 pages, printed 

Comprehensive Plan, 1990, 1 item, 221 pages, printed 

BOX 23A Planning and Zoning Department 

Comprehensive Plan, 1991—proposed, 1 item, 108 pages, printed, in binder 

BOX 24 Planning and Zoning Department 

Planning Commission work sessions, 1990 (incomplete), 10 items, typescript (photocopy) 

Planning Commission work sessions, 1991, 12 items, typescript (photocopy) 

Planning Commission work sessions, 1992 (incomplete), 9 items, typescript (photocopy) 

BOX 25 Planning and Zoning Department

 Planning Commission work sessions, 1996 (incomplete), 8 items, typescript (photocopy) 

Planning Commission work sessions, 1999 (incomplete), 4 items, typescript (photocopy) 

Planning Commission work sessions, 2000 (incomplete), 1 items, typescript (photocopy) 

BOX 26 Police Department 

Annual reports, 1984-1998, 2001, 2002, 2003

(missing 1988, 1995) 

BOX 26a Police Department 

Contract with S.A. Seabright, Chief of Police, July 1894, 5 items 

Letter re: Police Justice Power vs. Trial Justice, February 19, 1940 

News Articles 

Police Chiefs 

Police Officers 

Police Department: Rules and regulations, 1917, 1 item, 45 pages, printed 

Reserve officer law enforcement programs 

Old Police Department Patches, 5 items 

Old Police Department Patches, 5 items 

Old Police Department Patches, 5 items 

Old Police Department Patches (includes K9 officer, explorer and reserve patches), 3 items 

BOX 27 Public Utilities Department 

Water Works History, City of Winchester – news articles, unnumbered leaves, printed 

City of Winchester Waterworks 1894—Sketch diagrams of pipes, etc., 18 items, 11 leaves street maps (photocopies) [7 leaves duplicates] 

Water and sewage (folder includes the following):

Water bill, 1897, 1 leaf, manuscript on printed form
"Sewage Treatment Plant of the City of Winchester, Virginia," 1950, brochure, 2 items, printed
"The Percy D. Miller Water Treatment Plant," 1957, 1 item, printed

VIW and SWA News, March 1950, 1 item, printed

Program - 4th annual meeting, VIW & SWA, 1950, 1 item, printed

"Water Committee Report on the Water Purification Plant and the Municipal Swimming Pool," 1938, 1 item, printed

Notice - Special Council meeting on water bonds, 1936, 1 item, typescript on printed form Electric

"Report on Municipal Electric System," 1936, 1 item, 58 leaves, typescript (copy) in binder

Water Treatment Reports – 1894-1957 

Reports:

November 4, 1895, 8 leaves, typescript
December 12, 1908, 16 leaves, typescript
1935, 3 leaves, typescript
1953, 4 leaves, typescript
1957, 3 leaves, typescript 

City of Winchester, Virginia, Shenandoah River Water Supply Development – The Percy D. Miller Water Treatment Plant, June 26, 1957, 7 pages, printed 

Council Members 

Dump 

Fire 

Friendship Fire Hall – Roof repair bill, 1901, 1 leaf, printed 

Letterhead, Jack Hotel and Hotel Hamilton (Hagerstown, MD) 

Lewis Jones Knitting Mill 

Lighting of Streets 

Parish Farm or Jail—joint property of city and county 

Pumping Station 

Rouss City Hall – clock, auditorium 

Sewer 

Shenandoah Valley Agricultural Society 

Streets 

Treasurer 

Water 

Photographic negatives, plates, and prints 

Winchester Public Utilities Water Quality Report 2004 

BOX 28 Public Utilities Department 

Library renovation project (1978) - payrolls, 1977-1979 

BOX 29 Public Utilities Department 

Library renovation project (1798) - payroll reporting forms, 1978-1979 

BOX 30 Public Utilities Department 

Library renovation project (1978) 

Bids and bid bonds 

Contracts, bonds, insurance certificates 

Economic Development Administration grant application, 2 loose-leaf binders, loose papers 

BOX 31 Public Utilities Department 

Library renovation project (1978)—miscellaneous 

BOX 32 Public Utilities Department 

Rouss City Hall renovations, article in Virginia Record, July/August 1988, 2 pages, printed 

Treasurer's account book—Rouss City Hall

Building Commission, December 1899 to October 1901, 1 item, manuscript, bound 

BOX 33 Public Utilities Department 

Plans and plats of water and utilities for city streets and subdivisions, unnumbered negatives 

BOX 34 Public Utilities Department 

Contract estimates, Fay Spring, 1942, 1 item 

Transit traverse survey, n.d., 3 items 

Street surveys, 1937, 13 items 

BOX 35 Public Utilities Department 

Street surveys, 1938, 10 items 

Street surveys, 1939, 1 item 

Workmen’s time book, 1958, 1 item 

Repair notebook pages, 1939-1944, 4 items 

Sewer grades, 1953-1956, 2 items 

BOX 36 Public Utilities Department 

Water and sewer statistics, n.d., book numbers 15-28 

BOX 37 Public Utilities Department 

Water and sewer statistics, n.d., book numbers 29-39, 42, 44, 46, 46A, 48, 50, 52, 54, 18 items 

BOX 38 Public Utilities Department 

City of Winchester notebooks, 1916-1924, 3 items 

Water and sewer book of S. L. Grant, indexed, 1929-1934, 1 item 

Sewer books, 1930-1933, 4 items 

B.M. Elen., book 1, 1928, 1 item 

Downtown development (data), n.d., 1 item 

Airport "A" runway, 1944, 1 item 

Intersection S & W, n.d., 1 item

City maps, by bock showing fire hydrants and water lines, n.d., 1 item 

Surveys and other statistics, n.d., 4 items 

BOX 39 Public Utilities Department

Real estate transfers, 1915-1930, 1 item, bound book, 204 pages 

BOX 40 Winchester City Clerk’s Office 

Marriage Records, 1794-1809, 11 leaves, typescript

BOX 41A

Winchester Personal Property Tax Records, 1851-1854, copied from microfilm, unnumbered leaves 

BOX 41B

Winchester Personal Property Tax Records, 1851-1854, copies from microfilm, unnumbered leaves 

BOX 42 Joint Judicial Center

 Ground Breaking Ceremony, September 2. 1982, 1 item, typescript 

Dedication Ceremony, October 20, 1984, 1 item, printed 

Memos of the Joint Judicial Center Executive Committee, 1982-1984, 8 items, typescript 

News Articles – unnumbered leaves, printed

BOX 43 Deeds 

Deeds or Partition of Land documentation; 1948-1963; manuscript on printed form, unnumbered leaves 

BOX 44 Personal Property Tax Records 

Winchester personal property tax lists—primarily free blacks, 1789-1860 (incomplete), and transcribed names, unnumbered leaves, manuscript 

Winchester, VA, 1840 – 1862, copied from microfilm

manuscript (photocopy), unnumbered pages

see also oversized, map case 4, drawer 6 

OVERSIZED 

Mapcase 4, Drawer 6 

City maps

"City mon.," March 1933, by Walker McC. Bond

Four quadrants, by R. H. DeGrange, December 1939 

Decal of the City of Winchester, VA Seal, 1 item, printed

Decal of the City  of Winchester, VA Seal, 1 item, printed, 9-22-2015 

Handley Library alterations and additions, 1974, perspective view 

Merchants' license reports, 1883-1884, 1901 

Notice to taxpayers, 1868 

Personal property tax records, 1861, 40 pages, manuscript on printed form 

Plats - curbs, sidewalks, storm sewers, and inlets 

Real property survey, March 1936 

Register of births and deaths, 1864 

Subdivision plat around Handley Avenue, Williamsburg Heights 

Winchester Personal Property Tax Records—1815, 4 leaves, manuscript on printed form (photocopy) 

World War II air raid zones and wardens for Winchester, VA, ca. 1941 

Mapcase 4, Drawer 7 

Precincts map and city organizational chart 

Winchester Water Works Specifications for converting Hollingsworth Mill into pumping station, .n.d 

Boiler setting plan, 1903, n.d. 

Rouss Springs pump house plans, Water Works, 1894 

Topographical map of Winchester, VA—March 1921, 4 leaves, negative print 

Topographical map of Winchester, VA—March 1921, revised June 1944, 4 leaves 

Treasurer's Department—bookkeeping journal, 1895-1898 

Water Department map—distribution and pipe system 

Mapcase 4, Drawer 8 

Blueprints, Rouss City Hall

Department of Planning, Building, and Zoning—city plat, ca. 1955 

Maps—city zoning districts, subdivisions, elevations, 1974 and no date 

Pitometer Map – Water Distribution System of Winchester, Virginia, December, 1951, 1 item, printed 

Transportation Plan—Winchester Functional Plan, 1969 

Mapcase 4, Drawer 9 

Tax and land books, 1870-1910 

Mapcase 4, Drawer 10 

City income, 1918

Subjects of taxation, 1921

Tables of City Lots:

1912    1913    1914

Tax book, 1909

Tax book, 1910

Map Shelf 

“The Sanborn Maps of the City of Winchester,” dated 1927 to 1979 (updates), 32 pages bound.

Photographs, Buildings – Winchester

Photographs, primarily of Boscawen Street, 8 items

Books (shelved with collection)

Virginia Department of Highways Specifications, January 1, 1935

Virginia Department of Highways Road Specifications, January 1, 1938

Virginia Department of Highways Road and Bridge Specifications, January 1, 1947

Virginia Department of Highways and Transportation Road and Bridge Specifications, Jan 1, 1950

Handbook of Culvert and Drainage Practice, 1959

Modern Road Construction, 1927

Concrete Pipe Lines, 1942