Winchester City Records

Stewart Bell Jr. Archives Room
Handley Regional Library
Winchester-Frederick County Historical Society


519 THL/WFCHS

Scope and Content: This collection contains records for the city of Winchester, VA including city codes and information pertaining to the various departments for the city (fire, finance, personnel, planning and zoning, police, public utilities, and public works). The collection also includes maps of the city, blueprints for Rouss City Hall, and tax and local books for the years 1870-1910. Most of the information is dated during the 1900s. The city of Winchester personnel office is the official repository for city council minutes.
(44 boxes) Last updated 03/17.

Biographical/Historical: Winchester was founded in 1744 and is the oldest city west of the Blue Ridge Mountains. In 1874, Winchester was chartered as an ‘independent city."

Bibliography: Taken from the collection

Cite As: Winchester City Records, 519 THL/WFCHS, Stewart Bell Jr. Archives, Handley Regional Library, Winchester, VA, USA.

Organization:

Box 1 Boards and Committees (past year)

Board of Architectural Review

Board of Zoning Appeals

Planning Commission - work sessions

Winchester Common Council—appointed boards and committees, 1983

Box 2 Common Council

Masonic Lodge and City Council—agreements, 1 item, 5 leaves, manuscript (photocopy)

Winchester Common Council minutes, typescript (photocopy)

1973

1977

1993

1974

1982-1983

1994

1975

1992; also

1995

1976

Mayor’s Report

1996

Box 3 Common Council

Winchester Common Council minutes, typescript (photocopy)

1997

1999

2001

2003

1998

2000

2002

 

Box 4 City Manager

Annual reports

1916-1917

1946-1947

1935-1936-1937

1948-1949

1938 (2 copies)

1949-1950

1939

1951-1952 (2 copies)

1944

ca. 1952 (incomplete)

1945

 

2012

1988-1989

 

 

Citizen request referral guide, ca. 1990s, 4 leaves, typescript (photocopy)

Emergency operations plans, typescript (photocopy)
1970
1973
1975

City Manager – News Articles

Box 5 City Managers

Blizzard - 1983, 3 items, looseleaf binders
Records of response and photographs
News clippings
Photographs

Box 6 City Code

City code, printed
1856
1875
1901
1902
1947

Ordinances for laying taxes, printed

1885

1913-1914

1889-1900

1931

1903-1904

1935

1909-1910

1946

1912-1913

 

Plumbing code, 1957, 1 item, printed

Traffic ordinance, 1922, 1 item, printed

Box 6A City Code – Duplicates

Box 7 City Code

City code—1959, 1978 (possibly updated to 1982), printed

City code updates, unnumbered loose-leaf pages, printed

1983

1987

1984

1991

1985

1992

City code updates, unnumbered leaves, typescript, in binder
Building amendment, 1978
Fire prevention, 1978
Health and sanitation, no date
Historic District, no date
Land subdivision ordinance, 1977

Box 8 City Code

For future records

Box 9 Finance Department

City Treasurer, 1853-1890

Assessor’s book—Winchester, 1857-1858, 1 item, manuscript

Treasurer’s records—Corporation of Winchester, 1884-1890, 1 item, manuscript

Taxable Assets—Winchester citizens, 1853-1856, 1 item, manuscript

Ordinances for Laying Taxes . . . and for Disbursing the Revenue, 1907, 1911, 1911-12, 3 items, printed

Box 10 Finance Department

Budgets, 1948-1985, printed
(missing budgets 1977, 1978, 1978-1979, 1982-1983)

Box 10A

Medical Register of Winchester, Leather Bound, 252 pages, manuscript

Winchester City Tax Return Receipts (1897-1998)

Virginia State Tax Return Receipts (1897-1898)

Box 11 Finance Department

Budgets, 1985-1990, printed
(missing budget 1987-1988)

Box 12 Finance Department

Budgets and Programs of services (Draft Budgets), 1990-1993
(missing budget, 1900-1991)

 

Box 13 Finance Department

Budgets and Programs of Services (Draft Budgets), 1994-
(missing budgets, 1994-1996)

Box 14 Fire Department

Annual reports, typescript

1980

1995

1981

1996

1988 through 1993

 

Fire alarm code signals, no date, 2 pages, printed

News Articles

Box 15 Miscellaneous Records

Calendars—folder contains the following:

  • 2016 calendar—1 item, printed

LandIssue and Problems, Virginia Polytechnic Institute, 5 items, printed

Medal—U.S.S. Shenandoah, 1944, 1 item

Parking

Winchester Flag, Proposed Sketches of, 13 items

Winchester Post Office—200th anniversary, 3 items

Box 16 Personnel Department

News Articles

Grievance procedures, no date, 5 leaves, typescript (copy)

Winchester employee newsletter, 1982-1992 (incomplete), 30 items, printed

Box 16A Parking Authority

Parking Authority—The Winchester Story, February-November 1964, 1 item, printed

“Parking and People—Winchester is Ahead”—2 leaves, printed, 1977

Parking, City of Winchester news articles—unnumbered leaves

Parking Program—1966; 1 item, 65 pages, printed

Parking Program—1968; 1 item, 66 pages, printed

Box 17 Planning and Zoning Department

Road plans, printed
Interstate Route 402, 1957
Winchester By-Pass, 1963
Winchester Functional Plan, 1969
Winchester Thoroughfare Plan, 1969 (2 copies)
Transportation Plan Update, 1995

Shenandoah College and Conservatory—Final Report, Campus Master Plan (March, 1988); 1 book, 48 pages, printed

Survey of Buildings and Properties within the National Register Winchester Historic District by EHT Traceries Inc. in collaboration with Maral S. Kalbian, LLC for the City of Winchester, Virginia August 2011, 1 item, printed, 274 pages, text only

Box 18 Planning and Zoning Department, 1921-1991

Buildings reviewed by Planning Department for demolition or repair, no date, unnumbered leaves, photographs/typescript

Community development newsletter, fall 1990, 1 item, printed

Council meeting transcript, June 25, 1948, investigating explosion at Raylass Company, 1 item, typescript (copy)

Housing Assistance Plan, January 1976, 1 item, 166 pages, printed

Planning Commission meetings - minutes, February 1949, 4 leaves, typescript

Planning, Building and Zoning - zoning maps and changes, 1949, 1977, and no date

"Planning Report of Norton, Bird and Whitman, on Mapping . . . Zoning," 1921, 1 item, 48 leaves, typescript (copy)

"Projections and Economic Base Analysis, Frederick-Winchester Area," 1972, Division of State Planning and Community Affairs, 1 item, 22 leaves, typescript

"Real Property Survey - Winchester, Virginia," WPA Project, 1936, 1 item, 79 leaves, typescript (copy); loose papers, 9 leaves

Real property survey map, 1940, 2 leaves

"2020 Task Force Plans Future for City, County," Virginia Town & City, October 1991, 2 leaves, printed (photocopy); (see also 2020 Vision Project Records, Collection 1235 THL)

Box 19 Planning and Zoning Department

Annexation, 1905, 1970-1971

Annexation Proceeding—City of Winchester vs. Frederick County, 1971; 1 item, unnumbered leaves, printed 


Lawsuit, 13 leaves, typescript (photocopy)


Informational pamphlet, 1 item, printed


Newspaper notice, 1 item, printed

Commercial sign survey, 1975, 5 leaves, typescript (photocopy)

Downtown development - special sections of Winchester Evening Star, 1964 and 1967, 2 items, printed

Highway development project - Butler Drive, 1976, 1 item, 42 leaves, typescript (photocopy)

Highway development project - Pleasant Valley Road, no date, 1 item, printed

Parking Authority, 1964, 1 item, printed

Box 20 Planning and Zoning Department

Zoning ordinance, 1960, and amendments, 1 item, 16 pages, printed/manuscript; 5 leaves, typescript (copy); 2 leaves, printed

Zoning ordinance, 1974—proposed, with 1975 revisions and newspaper coverage, 1 item, 220 leaves, printed (photocopy)/manuscript; 17 leaves, printed

Zoning ordinance, 1976, 1 item, 120 leaves, printed

Box 20A—Zoning Ordinances

Zoning ordinance, revised to 1990, 1 item, printed (photocopy), in binder

Box 21 Planning and Zoning Department

Public meeting on old Post Office building, January 25, 1977, tape recording, 1 reel

Public meetings on comprehensive plan, tape recordings, 14 reels

1974

1976

1975

1990

Box 22—Public Meetings on Comprehensive Plan

Tape Recordings—1974, 1975, 1976, 1990

Box 23 Planning and Zoning Department

Winchester Master Plan, 1958, 1 item, 136 pages, typescript (copy)

Comprehensive plan, 1981—preliminary report, 1 item, 167 leaves, printed (photocopy)

Comprehensive Plan, 1982, 1 item, 101 pages, printed

Comprehensive Plan, 1990—proposed, 1 item, 221 pages, printed

Comprehensive Plan, 1990, 1 item, 221 pages, printed

Box 23A Planning and Zoning Department

Comprehensive Plan, 1991—proposed, 1 item, 108 pages, printed, in binder

Box 24 Planning and Zoning Department

Planning Commission work sessions, 1990 (incomplete), 10 items, typescript (photocopy)

Planning Commission work sessions, 1991, 12 items, typescript (photocopy)

Planning Commission work sessions, 1992 (incomplete), 9 items, typescript (photocopy)

Box 25 Planning and Zoning Department

1994

Box 26 Police Department

Annual reports, 1984-1998, 2001, 2002, 2003
(missing 1988, 1995)

News Articles

Police Chiefs

Police Officers

Police Department: Rules and regulations, 1917, 1 item, 45 pages, printed

Reserve officer law enforcement programs

Box 27 Public Utilities Department

Water Works History, City of Winchester – news articles, unnumbered leaves, printed

City of Winchester Waterworks 1894—Sketch diagrams of pipes, etc., 18 items, 11 leaves street maps (photocopies) [7 leaves duplicates]

Water and sewage
Water bill, 1897, 1 leaf, manuscript on printed form
"Sewage Treatment Plant of the City of Winchester, Virginia," 1950, brochure, 2 items, printed
"The Percy D. Miller Water Treatment Plant," 1957, 1 item, printed
VIW and SWA News, March 1950, 1 item, printed
Program - 4th annual meeting, VIW & SWA, 1950, 1 item, printed
"Water Committee Report on the Water Purification Plant and the Municipal Swimming Pool," 1938, 1 item, printed
Notice - Special Council meeting on water bonds, 1936, 1 item, typescript on printed form Electric
"Report on Municipal Electric System," 1936, 1 item, 58 leaves, typescript (copy) in binder

Water Treatment Reports – 1894-1957
Reports – November 4, 1895, 8 leaves, typescript
                December 12, 1908, 16 leaves, typescript
                1935, 3 leaves, typescript
                1953, 4 leaves, typescript
                1957, 3 leaves, typescript

City of Winchester, Virginia, Shenandoah River Water Supply Development – The Percy D. Miller Water Treatment Plant, June 26, 1957, 7 pages, printed

Miscellaneous

Miscellaneous

Council Members

Dump

Fire

Friendship Fire Hall – Roof repair bill, 1901, 1 leaf, printed

Letterhead, Jack Hotel and Hotel Hamilton (Hagerstown, MD)

Lewis Jones Knitting Mill

Lighting of Streets

Parish Farm or Jail—joint property of city and county

Parking Authority – “Parking and People, Winchester is Ahead”, 2leaves, printed (photocopy)

Police
Contract with S.A. Seabright, Chief of Police

Pumping Station

Rouss City Hall – clock, auditorium

Sewer

Shenandoah Valley Agricultural Society

Streets

Treasurer

Water

Photographic negatives, plates, and prints

Box 28 Public Utilities Department

Library renovation project (1978) - payrolls, 1977-1979

Box 29 Public Utilities Department

Library renovation project (1798) - payroll reporting forms, 1978-1979

Box 30 Public Utilities Department

Library renovation project (1978)

Bids and bid bonds

Contracts, bonds, insurance certificates

Economic Development Administration grant application, 2 loose-leaf binders, loose papers

Box 31 Public Utilities Department

Library renovation project (1978)—miscellaneous

Box 32 Public Utilities Department

Rouss City Hall renovations, article in Virginia Record, July/August 1988, 2 pages, printed

Treasurer's account book—Rouss City Hall
Building Commission, December 1899 to October 1901, 1 item, manuscript, bound

Box 33 Public Utilities Department

Plans and plats of water and utilities for city streets and subdivisions, unnumbered negatives

Box 34 Public Utilities Department

Contract estimates, Fay Spring, 1942, 1 item

Transit traverse survey, n.d., 3 items

Street surveys, 1937, 13 items

Box 35 Public Utilities Department

Street surveys, 1938, 10 items

Street surveys, 1939, 1 item

Workmen’s time book, 1958, 1 item

Repair notebook pages, 1939-1944, 4 items

Sewer grades, 1953-1956, 2 items

Box 36 Public Utilities Department

Water and sewer statistics, n.d., book numbers 15-28

Box 37 Public Utilities Department

Water and sewer statistics, n.d., book numbers 29-39, 42, 44, 46, 46A, 48, 50, 52, 54, 18 items

Box 38 Public Utilities Department

City of Winchester notebooks, 1916-1924, 3 items

Water and sewer book of S. L. Grant, indexed, 1929-1934, 1 item

Sewer books, 1930-1933, 4 items

B.M. Elen., book 1, 1928, 1 item

Downtown development (data), n.d., 1 item

Airport "A" runway, 1944, 1 item

Intersection S & W, n.d., 1 item

City maps, by bock showing fire hydrants and water lines, n.d., 1 item

Surveys and other statistics, n.d., 4 items

Box 39 Public Utilities Department

Real estate transfers, 1915-1930, 1 item, bound book, 204 pages

Box 40 Winchester City Clerk’s Office

Marriage Records, 1794-1809, 11 leaves, typescript

Box 41A

Winchester Personal Property Tax Records, 1851-1854, copied from microfilm, unnumbered leaves

Box 41B

Winchester Personal Property Tax Records, 1851-1854, copies from microfilm, unnumbered leaves

Box 42 Joint Judicial Center

 Ground Breaking Ceremony, September 2. 1982, 1 item, typescript

Dedication Ceremony, October 20, 1984, 1 item, printed

Memos of the Joint Judicial Center Executive Committee, 1982-1984, 8 items,
typescript

News Articles – unnumbered leaves, printed

Box 43—Deeds

Deeds or Partition of Land documentation; 1948-1963; manuscript on printed form, unnumbered leaves

Box 44 Personal Property Tax Records 

Winchester personal property tax lists—primarily free blacks, 1789-1860 (incomplete), and transcribed names, unnumbered leaves, manuscript 

Winchester, VA, 1840 – 1862, copied from microfilm

manuscript (photocopy), unnumbered pages           

see also oversized, map case 4, drawer 6

Oversized
Mapcase 4, Drawer 6

City maps
"City mon.," March 1933, by Walker McC. Bond
Four quadrants, by R. H. DeGrange, December 1939

Decal of the City of Winchester, VA Seal, 1 item, printed

Decal of the City  of Winchester, VA Seal, 1 item, printed, 9-22-2015

Handley Library alterations and additions, 1974, perspective view

Merchants' license reports, 1883-1884, 1901

Notice to taxpayers, 1868

Personal property tax records, 1861, 40 pages, manuscript on printed form

Plats - curbs, sidewalks, storm sewers, and inlets

Real property survey, March 1936

Register of births and deaths, 1864

Subdivision plat around Handley Avenue, Williamsburg Heights

Winchester Personal Property Tax Records—1815, 4 leaves, manuscript on printed form (photocopy)

World War II air raid zones and wardens for Winchester, VA, ca. 1941

Mapcase 4, Drawer 7

Precincts map and city organizational chart

Winchester Water Works Specifications for converting Hollingsworth Mill into pumping station, .n.d

Boiler setting plan, 1903, n.d.

Rouss Springs pump house plans, Water Works, 1894

Topographical map of Winchester, VA—March 1921, 4 leaves, negative print

Topographical map of Winchester, VA—March 1921, revised June 1944, 4 leaves

Treasurer's Department—bookkeeping journal, 1895-1898

Water Department map—distribution and pipe system

Mapcase 4, Drawer 8

Blueprints, Rouss City Hall

Department of Planning, Building, and Zoning—city plat, ca. 1955

Maps—city zoning districts, subdivisions, elevations, 1974 and no date

Pitometer Map – Water Distribution System of Winchester, Virginia, December, 1951, 1 item, printed

Transportation Plan—Winchester Functional Plan, 1969

Mapcase 4, Drawer 9

Tax and land books, 1870-1910

Mapcase 4, Drawer 10

City income, 1918

Subjects of taxation, 1921

Tables of city lots

1912
1913
1914

 

Tax book, 1909

Tax book, 1910

Photographs, Buildings – Winchester
Photographs, primarily of Boscawen Street, 8 items

Books, shelved with collection
Virginia Department of Highways Specifications, January 1, 1935
Virginia Department of Highways Road Specifications, January 1, 1938
Virginia Department of Highways Road and Bridge Specifications, January 1, 1947
Virginia Department of Highways and Transportation Road and Bridge Specifications, Jan 1, 1950
Handbook of Culvert and Drainage Practice, 1959
Modern Road Construction, 1927
Concrete Pipe Lines, 1942