• Policies and Procedures Manual
Policies and Procedures Manual Table of Contents

Barry-Lawrence Regional Library Policies and Procedures Manual



1.1 Mission Statement
1.2 Statement of Origin
1.3 Statement of Authority—Trustee Bylaws
1.4 Statement of Authority—Policies of Government

1.5 General Objectives
  1.5A Library Bill of Rights
  1.5B Freedom to Read Statement
  1.5C Freedom to View Statement
1.6 Services of the Library

2.0 Board of Trustees Bylaws

3.1 Budget and Finances
3.2 Investments
3.3 Purchasing
  3.31 Insurance Coverage
  3.32 Professional Services
  3.33 Library Materials
  3.34 General Purchases and Maintenance Repairs
  3.35 Public Works
  3.36 Emergency Situations

4.1 Library Cards
  4.1A Application for Library Card
  4.1A Application for Library Card (Spanish)
  4.11 Individual (Personal) Card
  4.12 School Card

  4.12A Materials Lending Guidelines
  4.12B Materials Lending Contract
  4.12C Materials Lending Letter (School/Business)
  4.13 Organizational or Business Card

  4.14 Non-Resident Card
  4.14A Stone County Non-Resident Card Holder Agreement
  4.15 Rules for Use of Library Card
  4.15A Congratulations!  You Have a Library Card
4.2 Denial or Limit of Service
4.3 Lending of Library Materials
  4.31 Statement of Purpose
  4.32 Loan Periods
  4.33 Renewals
  4.34 Holds

  4.34A Accessing Online “My Account” and Placing Holds
  4.35 Staff Materials Borrowing
  4.36 Test Booklet Deposit

4.4 IntraLibrary Loan (within library system)
4.5 InterLibrary Loan (outside library system)
4.6 Confidentiality of Library Records
4.7 Overdues, Fines, Fees, and Suspensions
  4.71 Overdues
  4.72 Fines and Fees

  4.72A Fees, Fines, and Limits
  4.73 Suspension of Borrower Privileges
  4.74 Electronic Payments

5.1 Photocopier, Microfilm/fiche, Fax Machines, and Scanners
  5.1A Fax Procedures
5.2 Internet, WiFi, and Computer Use
  5.21 Internet and Computer Use

  5.21A Internet and Computer Use Handout
  5.21B Computer Use Sign In Sheet
  5.22 WiFi Use
  5.22A WiFi Use Handout
5.3 Telephone And Cell Phone Use
5.4 Customer Comments
  5.4A Customer Comment Form
5.5 Conduct on Library Premises
  5.51 Statement of Purpose
  5.52 Customer Rules of Conduct
  5.53 Smoke Free Environment
  5.54 Petitioning and Solicitation

5.6 Unattended Minors
5.7 Accident/Incident Report
  5.7A Accident/Incident Report Form
5.8 Exam Proctoring
  5.8A Proctoring Request
5.9 Reference and Information Services
5.10 Library Programs
  5.10A Informed Consent and Liability Waiver Release Form for Participation in Physical Activity 

5.11 Outreach
  5.111 Public Relations and the Communities
  5.112 Relationship with Schools and Businesses

5.12 Library Hours
  5.12A Branch List
  5.121 Holidays
5.13 Emergency Procedures
  5.131 General Evacuation Procedures

  5.131A Evacuation/Emergency Information
  5.132 Threats to Building and Personal Security
  5.133 Fire
  5.134 Tornados and Thunderstorms
  5.135 Earthquake
  5.136 Health Emergencies
  5.137 Inclement Weather/Emergency Closing

5.14 Procedures for Law Enforcement Inquiries
  5.141 Procedures for Law Enforcement Inquiries with a Subpoena
  5.142 Procedures for Law Enforcement Inquiries with a Search Warrant
  5.143 Procedures for Law Enforcement Inquiries with a Warrant Issued Under the
            Foreign Intelligence Surveillance Act (FISA) (USA Patriot Act Amendment)

5.15 Notary Services

6.1 Statement of Purpose
6.2 Materials Selection
  6.21 Censorship 
  6.22 Customer Request for Reconsideration of Material

  6.22A Request for Reconsideration of Material
  6.23 Bindery
6.3 Withdrawal and Disposal of Discarded Material
  6.3A Withdrawal and Reassignment Procedures
6.4 Gifts and Memorials
  6.4A Receipt of Charitable Donation
6.5 Copyright

7.1 Branch Facilities
7.2 Joining the Consolidated Library District and Establishing New Branches
  7.21 Petitioning by a County, City, Municipal, School, or Public Library District
  7.22 Requirements for Physical Facility
  7.23 New Branch Guidelines

  7.24 Re-evaluation of Branches
7.3 Construction and/or Renovation of Branches
  7.31 Planning
  7.32 Funding
  7.33 Naming of Library Facilities and Interior Rooms

7.4 Displays and Exhibits
7.5 Distribution of Free Materials
7.6 Use of Library Meeting Rooms
  7.6A Meeting Room Responsibility Form

8.0 Friends of the Library

9.1 Library Employment
9.2 Application for Employment
9.3 Volunteers
  9.3A Library Volunteer Application
  9.3B Volunteer Agreement

10.1 Maintenance and Service Procedures
  10.1A Maintenance/Repair/Service Report Form
  10.1B Maintenance Request Form
10.2 Test Booklet Deposit Procedure
10.3 Reports to be Filed with the Regional Office
  10.3A Postage/Petty Cash Report
  10.3B Monthly Stats
  10.3C Branch Activity Report
  10.3D In Library Material Use Count
  10.3E Information Statistics—Weekly Totals
  10.3F Uncataloged Materials Use Count
  10.3G Record of Monies
10.4 Supply/Postage Requests
  10.4A Supply/Postage Request Form
10.5 Shelving Rules for Fiction
10.6 Label/Stamp Procedures
10.7 Checking In and Proofing New Material
10.8 Material Purchase Requests
10.8A Material Purchase Request Form
10.9 Branch Evaluations
  10.9A Branch Evaluation Checklist
  10.9B Branch Evaluation Form