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Use of Meeting Rooms

The primary function of the Meeting Rooms of the Clarence Dillon Public Library is to provide a facility for events sponsored by the Library. The secondary function of the Meeting Rooms is to provide a facility for events sponsored by local and non-local organizations and individuals. "Local" is defined as either Bedminster or Far Hills, and preference in scheduling is given to local Applicants.

That an event is held at the Library does not constitute an endorsement of the policies or beliefs of the organizations or individuals sponsoring the activity by the Library or by the Library Board of Trustees. The Library advocates and adheres to compliance with the Americans with Disabilities Act. Library personnel may not act as agents for or representatives of outside organizations or individuals.

Events held in the Meeting Rooms are open to the public at all times, without regard to race, sex, creed or religious affiliation. No fees of any kind may be charged by Applicants to attendees of any event on Library property.

Reservations: Dates and times for events in the Meeting Rooms must be reserved no later than two weeks in advance of the first date requested. Applicants must completely read, fill out and sign the "Application Form For Use of Meeting Rooms At Clarence Dillon Public Library" and provide the required insurance certificates and security deposit(s) prior to approval of this application. Make checks payable to Clarence Dillon Public Library.

Hours of Use: Events must occur during regularly scheduled Library hours of operation, and all events must end no later than 8:45pm Monday through Thursday, and 4:45 on Fridays and Saturdays. The Library will be closed and locked promptly at its scheduled closing time, without exception.

Fees: A fee of $25.00 (Twenty-Five Dollars) is charged for each use of a Meeting Room by a local, non-profit organization. A fee of $50.00 (Fifty Dollars) is charged for each use of a Meeting Room by a non-local, non-profit organization. A fee of $100.00 (One Hundred Dollars) is charged for each use of a Meeting Room by a local, for-profit organization. A fee of $200.00 (Two Hundred Dollars) is charged for each use of a Meeting Room by a non-local, for-profit organization. These fees help defray the costs of custodial services necessary to maintain the Meeting Rooms in optimum condition.

 

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